INTERNAL REGULATIONS
ASSOCIAÇÃO ROTAS DE MAÇÃO
ARM – Associação Rotas de Mação is a private, non-profit legal entity governed by its own Statutes, these Internal Regulations, and, subsidiarily, by the rules of private law.
CHAPTER I
The Association
Article 1
The mission of ARM is:
- To reconcile the conservation of natural, tangible, and intangible heritage with the sustainable socioeconomic development of the population and the municipality;
- To improve and manage visitor support structures in the municipality of Mação;
- To communicate the values of the municipality of Mação, providing information and supporting visits;
- To promote and support innovative actions that generate employment, enhance the territory of the municipality of Mação, and contribute to the settlement and development of its population;
- To identify and create quality services and products as a distinguishing feature of the territory;
- To manage the infrastructure that is transferred to it or created by it;
Article 2
ARM - Associação Rotas de Mação is governed by the following principles:
- Protection of nature
- Sustainable development
- Quality of services
- Equity and equality
- Technical and professional competence
- Territorial innovation
- Teamwork and networking
- Environmental responsibility
- Continuous improvement
- Effective and efficient management
- Quality standards
- Guarantee of user satisfaction
CHAPTER II
Members
Article 3
Requirements for admission as a full member and other rights:
a) Submit a duly completed application form accompanied by the required documentation (if applicable), on the form itself, available on the website www.rotasdemacao.pt.
b) Comply with any other criteria that may be established by the Board.
c) Preserve the right of association of minors, as provided for in Law No. 124/99 of 20.8.
CHAPTER III
Elections
Article 4
The General Assembly Board shall coordinate and supervise the entire electoral process
Only persons who have been accredited for this purpose by the competent body of the associated entity, in the case of legal persons, may be elected to the governing bodies.
The lists of candidates for the election shall be submitted at least two days before the date of the election and delivered, in person or by mail, to the ARM headquarters and addressed to the Chair of the General Assembly.
The aforementioned lists must be composed of 11 effective members, distributed as follows:
Board of Directors – 5 members: 1 President, 1 Vice-President, 1 Secretary, 1 Treasurer, and 1 Member.
Audit Committee – 3 members: 1 Chair, 1 Vice-Chair, and 1 Secretary;
General Assembly Board – 3 members: 1 Chair, 1 Vice-Chair, and 1 Secretary.
The lists must be signed by their members.
The lists will be designated by letters, which will be assigned in alphabetical order as they are submitted.
After being received and checked for compliance with the required formalities, they shall be admitted and made available for consultation, and shall be published at the location where the Electoral Assembly is held.
If no list is submitted within the period set out in paragraph 3, the Electoral Assembly shall nevertheless be held if any list is submitted to the Chair of the General Assembly before it begins.
The winning list shall be the one that obtains the majority of validly cast votes.
The election shall be by secret ballot and by means of a complete list.
Votes by proxy or by correspondence shall not be accepted.
Once the voting has closed and the votes have been counted, the Chairman of the General Meeting shall declare the winning list and the minutes of the election shall be read and signed by the members of the Board.
The respective minutes shall mandatorily include:
a) Indication of the number of voters and voters;
b) Number of votes obtained by each list;
c) Indication of the number of blank and invalid votes;
d) Identification of the persons elected and, in the case of representatives of collective entities, their representation and identification shall be included.
The elected officers shall take office on the day of the election and after the results have been counted.
CHAPTER IV
Other rules for convening meetings
Article 5
The Chairman of the Board shall be responsible for:
Convening board meetings, with decisions only being valid if the majority of its members are present.
The Chairman of the Supervisory Board is responsible for:
Convening meetings of the supervisory board, with resolutions only being valid if the majority of its members are present.
Article 6
1- A Technical Team shall be created to implement the decisions of the Board, whose functions and organizational chart shall be approved by the Board.
2- A Coordinator shall be appointed within the Technical Team, who may be any member of the Board.
3- The Coordinator shall be responsible for managing the Technical Team.
4- The Coordinator shall report exclusively to the Association's Board of Directors.
5- The Coordinator shall also be responsible for ensuring:
a) The implementation of the strategy defined and decisions taken by the Board of Directors
b) The management of operational activities
CHAPTER VI
Rules of administration, management, treasury, and accounting
Article 7
1 – All expenses to be incurred require a previously secured source of financing.
2 – All expenses must be authorized by the Board of Directors or, in the case of delegation of powers, by the Coordinator.
3 – All receipts must go directly through the bank account.
4 – All payments made by the Association must be duly documented with the respective receipt, invoice/receipt, or cash sale, issued in the name of ARM and filed in a separate folder.
5- Asset accounting shall be organized and carried out by a TOC – Official Accountant.
6- Whenever required, the Association's accounts shall be certified by a ROC - Official Auditor.
7- The ARM's files and folders are accessible to the Technical Team and the Governing Bodies. However, any member or external person may have access to them, provided they request it from the Board.
CHAPTER VII
Final provisions
Article 8
The internal regulations may only be amended at an extraordinary General Meeting convened expressly for that purpose and approved by a majority of its members present.
Any cases not covered herein shall be regulated by the General Meeting, in accordance with the legislation in force.